Finance Associate

Company Overview

Western Canada Theatre tells our stories on the traditional & unceded territory of Tk’emlúps te Secwépemc, whose people are the traditional stewards of this land. 

Since 1975, Western Canada Theatre has been producing innovative, entertaining, and educational theatre for audiences in Kamloops, throughout BC’s Southern Interior, and across Canada. We have grown into one of the largest producing theatres in BC and have had a remarkable impact on the national theatre landscape: producing premieres of important new Canadian and Indigenous work, training some of Canada’s finest theatre professionals, and showcasing our work and our artists across the country through touring and co-productions.  We manage & operate the 700-seat Sagebrush Theatre, the 150-seat flexible configuration Pavilion Theatre, & Kelson Hall Centre for Arts & Education.  For more information, please visit us at wctlive.ca 

Job Description

Job Description 

Title: Finance Associate 

Reports To: Finance Manager 

Position Summary 

The Finance Associate supports the day-to-day financial operations of Western Canada Theatre (WCT). Reporting to the Finance Manager, this role ensures accuracy, timeliness, and transparency in financial record-keeping and processing. The Finance Associate works closely with the Finance Manager and other staff to maintain strong financial systems, support budgeting and reporting, and uphold compliance with accounting standards and organizational policies. This position is ideal for someone with strong attention to detail, a collaborative mindset, and an interest in supporting the financial sustainability of the arts. 

Key Responsibilities 

Accounting & Record-Keeping 

• Record daily financial transactions, including accounts payable, accounts receivable, and journal entries. 

• Process invoices, staff reimbursements, and vendor payments in accordance with WCT policies. 

• Ensure donations, ticketing revenue, and other income are accurately recorded and reconciled. 

• Maintain orderly digital and physical financial records for audits and compliance. 

Payroll & Benefits Support 

• Assist the Finance Manager with payroll preparation and related reporting. 

• Track staff timesheets, overtime, and vacation accruals. 

• Support the administration of employee benefits and expense reimbursements. 

Budgeting & Reporting 

• Support the Finance Manager in preparing monthly financial statements and variance reports. 

• Provide accurate and timely financial data for departmental and board reporting. 

• Assist in monitoring budgets and flagging variances for review. 

Compliance & Internal Controls 

• Support adherence to WCT’s financial policies, internal controls, and industry best practices. 

• Assist in preparation for year-end audits and liaise with external auditors as needed. 

• Ensure financial practices are compliant with CRA and other regulatory requirements. 

Qualifications and Assets 

Qualifications 

• Post-secondary education in accounting, finance, business administration, or a related field; or equivalent experience. 

• 1–3 years of experience in bookkeeping, accounting, or finance administration. 

• Proficiency with Quickbooks and Microsoft Excel. 

• Strong organizational skills with accuracy and attention to detail. 

• Ability to handle sensitive and confidential information with discretion. 

• Strong time-management skills and ability to balance multiple priorities. 

Assets 

• Experience working in the non-profit or arts sector. 

• Familiarity with payroll systems and processes. 

• Knowledge of CRA charitable regulations and non-profit financial reporting. 

• Experience with ApprovalMax, Plooto, or other financial management tools. 

• Interest in the performing arts and enthusiasm for supporting WCT’s mission.