Producing Assistant

Company Overview

Who We Are:

Based in Stratford, Ontario, the Stratford Festival is one of the world’s foremost repertory theatre companies. It operates year-round, presenting a season of about a dozen plays each year between the months of April and November, a rich stream of digital content and hundreds of events designed to deepen understanding of the plays. For every person a theatregoer sees on our stages, we have seven people working behind the scenes, some of the world’s most dedicated and experienced arts workers.

The Stratford Festival is committed to ongoing work to support equity, inclusion, anti-racism and anti-oppression in all areas of our work. These areas include play selection, casting, marketing and public relations efforts, education programs, production, design, recruitment of staff and volunteers, and the composition of the Board of Directors.

Why You Should Apply:

• Creative work environment     
• Paid operational shutdown in December, with flexibility of days being used at alternative times during the year
• Group Insurance Benefits
• Employer matched RRSP
• Employee Assistance Program to encourage work-life balance and strong mental health
• Complimentary & discounted ticket offers and events
• Employee discounts on merchandise and event space
• Being a part of the magic of live theatre!

Job Description

The Producing Assistant is responsible for drafting and administering contracts, coordinating payments and travel arrangements, and supporting a range of administrative tasks across multiple projects. This role involves liaising with internal and external stakeholders, arranging VIP ticketing for special events, and assisting with personnel needs for the Directors’ Office, ensuring efficient operations and clear communication. Reporting to the Associate Producer, the Producing Assistant collaborates with producing staff and other departments to support organizational goals. This position also acts as a backup to the Company Manager as needed and contributes to maintaining effective systems and processes within the producing office.

Responsibilities:

• Draft, track and administer contracts and other documentation for a variety of simultaneous projects
• Initiate and track payments and expenses, and ensure fulfillment of other contractual commitments
• Perform general administrative duties, including data entry, proofing text, correspondence, filing, etc.
• Support and administer arrangements for personnel engaged by the Directors’ Office, including (but not limited to) child actors, child supervisors and related activity
• Arrange travel, accommodation and appointments, as requested, for team members and guests
• Arrange, book and coordinate tickets for VIPs for opening nights and other special events.
• Act as a liaison between the producing team and all stakeholders. 
• Act as backup/substitute for the company manager as needed
• Adhere to the Stratford Festival Health & Safety Commitment and Procedures, and ensure that safe work practices and policies are supported and enforced within reporting structure.
• Perform other duties as assigned

Minimum Qualifications:

• Post-secondary diploma program, typically a two year program, or equivalent, (i.e. Community college, Technical Institute or Trade School, etc.)
• 2 to 4 years of related experience
• Proficient in Microsoft Office Suite
• Experience in performing arts environments is an asset
• Training and/or experience in an arts organization, particularly in unionized environments

Behavioural Competencies:

• Organization skills: create structure and optimally use resources to achieve results and ensure productivity
• Communication: actively listen and effectively transmit and receive information
• Attention to Detail: meticulously review work and ensure accuracy and precision in all tasks.
• Teamwork: readily work with others towards a shared goal, actively support teammates and recognize everyone’s contributions

This full-time posting is for an existing vacancy located in Stratford, Ontario. This position requires the candidate to work onsite, with remote available when required. Regular work hours for this position are Monday to Friday, but may require the candidate to work holiday and weekend hours as scheduled.

Job Type: Full-Time

Annual Salary: $44,219-$48,641

Application Deadline: April 1, 2026